Shooting schedule software
Change one row. The day re-flows.
Build each shoot day as rows with durations, and the clock takes care of itself: move a setup, stretch a shot, and every time after it updates. Pin lunch where catering is booked and the schedule tells you how far over you are before you get there.
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Schedule · board
Every day of the shoot, side by side
Day 1
Thu, Oct 6
Ridge at dawn · 1A 1B
EXT · DAY
City steps · 2A 2B
EXT · DAY
Cafe window · 4A
INT · DAY
Day 2
Fri, Oct 7
Night street · 5A
EXT · NIGHT
Bar interior · 6A
INT · NIGHT
The problem
The schedule is a spreadsheet the AD retypes every time a setup runs long, so by 11am the times on it are fiction and nobody trusts the wrap. Moving a shot to Day 2 means editing three documents and telling everyone twice.
Build the day row by row.
A shoot day is a list of rows: a call, a setup, a shot, lunch, a company move, a wrap. Give each one a length and the times work themselves out. A shot row carries the shots it covers, with their frames, and the talent and crew it needs, straight off the project's roster.
Rows by what they are
Call, setup, shot, meal, move, note and wrap, each colour-coded so the day reads at a glance.
Lengths, not times
Set how long each row takes and the start times are worked out for you.
Shots with their frames
Attach shots from the shot list and their pictures show on the row.
Talent and crew from the roster
Pick who is needed on each row, in their own columns.
Location and set
The address you drive to and the set within it, kept separately.
Drag to reorder
Every row has a visible handle. Drop it where it goes and the day follows.
Schedule · Day 1 · Thu, Oct 6
Stage 2, Culver City · call 7:00 AM
Crew call
Set up on the ridge
Ridge at dawn
Change one row. The day re-flows.
When a scene runs long, everything after it moves. Pin the things that cannot move, like lunch or a location you only have until three, and the schedule shows an overrun in red before it becomes a problem on set.
Everything after moves
Lengthen or shorten a row and every time below it updates.
Pin what cannot move
A pinned row holds its time, and the rows around it absorb the change.
Overruns in red
Run into a pinned lunch and the overrun is shown on it, in minutes.
A wrap target
Each day shows when it will wrap against the target you set.
Night shoots
A day that crosses midnight is read correctly, not as twenty hours over.
Schedule · Day 1
Call 7:00 AM · Wrap target 6:00 PM · wraps 6:00 PM
The whole shoot, side by side.
Switch to the board and every day becomes a column of strips. Move work between days by dragging, see interiors, exteriors, days and nights in the stripboard's own colours, and add the days that are not shoot days by name.
A board of every day
Each day is a column, each row a strip, so moving work between days is one drag.
Stripboard colours
INT DAY, EXT DAY, INT NIGHT and EXT NIGHT, drawn on the strip's edge.
Prelight, travel, company move
Days that are not shoot days are named, and only shoot days are numbered Day 1, Day 2.
A new day starts from the last
It inherits the previous day's call, wrap target and location.
Read-only for reviewers
Someone with review access can read the schedule but not change it.
Schedule · board
Every day of the shoot, side by side
Day 1
Thu, Oct 6
Ridge at dawn · 1A 1B
EXT · DAY
City steps · 2A 2B
EXT · DAY
Cafe window · 4A
INT · DAY
Day 2
Fri, Oct 7
Night street · 5A
EXT · NIGHT
Bar interior · 6A
INT · NIGHT
The schedule builds itself from the shot list.
Typing out fifty rows by hand is the tedious part. Build the schedule from your shot lists instead: the days come from the list's day column, a setup goes between shots and lunch is placed for you. You see every day's wrap before anything is created.
Days from the shot list
The day column decides which shots go on which day, including a prelight.
Sensible defaults you can change
Shot length, setup between shots, the opening setup and lunch time, all adjustable.
See the wrap first
Each day shows its row count and wrap time, with a warning if it runs past the target.
Only ever adds
Shots already scheduled are skipped, so running it again after adding shots just fills them in.
Schedule · Hint water
Built from the shot list in one step
A schedule people can actually read.
Print the whole shoot or a single day as a PDF, with the job's cover and every shot's frame on its row. Or share it for review, so the agency can pin a note on the exact row they want moved.
One day or the whole shoot
Hand the unit tomorrow's page, or print every day.
Frames on the rows
Each shot prints as a small picture with its code, so the schedule is readable at a glance.
Share for review
A link with no login, with pinned notes on the rows and an approve button.
On a phone
Each row becomes a card with labelled fields, not a squeezed table.
Schedule · Day 1
Print it, or send it for sign-off
SHOOTING SCHEDULE · DAY 1
Bright Water · Thu, Oct 6
Call 7:00 AM · Wrap target 6:00 PM
Stage 2, Culver City
The difference
It is a schedule, not a spreadsheet of times.
Every scheduling tool lets you type a time in a cell. This one refuses to store one: it stores what each thing takes and derives the clock. That is why moving a setup never leaves stale times behind it, why an anchored lunch reports the overrun instead of hiding it, and why the shot list and the schedule cannot disagree about which day a shot is on.
- Durations in, times out, on every surface
- Anchored rows report slack and overrun instead of silently shifting the wrap
- One row model behind the day table and the stripboard, so the two never drift
Stretch the morning and the buffer becomes an overrun, in red. The wrap only moves if you unpin lunch.
More schedule features
Several days per job
Each with its own date, call, wrap target and location; a new day inherits the last one's.
Visible grips
Every row shows its handle; drop onto a row's upper half to land before it, lower half after.
Talent today
The day header names who is on set before the rows start.
Frames from the shot list
A row carrying shots shows their thumbnails, so the strip is recognisable.
Notes on the row
Reset times, a backup wardrobe look, whatever the department needs to know.
Location and set, separately
The address you drive to and the set within it, each in its own column.
Stripboard colors
INT DAY, EXT DAY, INT NIGHT, EXT NIGHT: the industry's four, drawn as the strip's edge.
Read-only for reviewers
A collaborator with review access reads the schedule and cannot change it.
Phone layout
On a phone each row is a card with labelled fields, not a squeezed table.
Works with
Call sheets
Sent, seen, confirmed, chased
See how it worksWorks with
Shot lists
Build, import, present
See how it worksThe whole toolkit
You just read about one of seventeen.
The rest is already in the box: every plan carries the whole toolkit, and the tiers buy room, never permission. This is the part a point solution cannot say.
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