Task management
Who's on it, and what's waiting.
A kanban that tells the truth about production work: a Waiting column for everything sitting with a client or a vendor, phases that speak your job's language, and cards that carry people, files and checklists.
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Tasks · Bright Water
Who is on it, and what is waiting
To do2
Lock the running wardrobe
Permit for the ridge
In progress2
Casting callbacks
Client sign-off on boards
Waiting0
Done2
Book the Culver stage
Lock the shot list
The problem
Generic task tools have two states: yours and done. On a real job half the work is waiting on somebody outside the building, and a board that cannot say so misreports where the job actually stands.
Every task on the job, where it actually stands.
Drag cards across To do, In progress, Waiting and Done. Waiting is the column that earns its place: half of a real job is sitting with a client, an agency or a vendor, and now you can see which half. Flip the same cards into phases when you want to see the job by pre-production, production and post.
Waiting, not just in progress
Work that is with someone else gets its own column, so the board tells the truth about the job.
Group by phase
The same cards re-column by stage, named for the kind of job it is.
Drag to move
Drop a card between two others and it stays exactly where you put it.
Due dates that speak up
Anything past its date turns red on the card.
Tasks · Bright Water
Who is on it, and what is waiting
To do2
Lock the running wardrobe
Permit for the ridge
In progress2
Casting callbacks
Client sign-off on boards
Waiting0
Done2
Book the Culver stage
Lock the shot list
Everything a task needs, on the task.
Open a card and it holds the whole job of doing it: named checklists for the steps, files with pictures shown right on the card, and notes from the people working on it. A location photo on a task is visible from the board without opening anything.
Named checklists
Several lists per card, each with its own name, so load-in and strike stay apart.
Files with previews
Images show on the card face; everything else is one click away.
Notes
A running conversation on the task, attributed to whoever wrote it.
Opens in a window
The board stays put while you work, no columns jumping under your cursor.
Lock the running wardrobe
Tasks · First light · Pre-production
People
Checklists
Steps
+ Add another checklist
Notes
Due
Fri, Oct 3
Files
Images show on the card itself.
Lock the running wardrobe
Several people on a task, and a way to add more.
A shoot-day setup is the DP and the gaffer, a delivery is the editor and the producer. Put everyone on the card. If the person you need is not on the job yet, invite them from the same picker, and they show as pending until they accept.
Several assignees
Everyone doing the work, with their initials on the card.
Invite from the picker
The moment you need someone is the moment you can invite them.
Pending, named
An invite that has not been accepted yet is listed, so nothing looks like it failed.
Crew see their own
A crew member invited to the job sees the tasks assigned to them, not your whole running list.
Tasks · Bright Water
Need someone who isn't here yet?
Rig the practicals
A board for where things are. A list for what is next.
Switch the same tasks into a list when the question is what needs doing today, or when you are on your phone. The grouping carries over, so it is the same view of the work read a different way.
Board or list
One switch, remembered for next time.
Sorted by due date
Tomorrow's delivery sits above a someday idea, never below it.
Built for a phone
The list reads cleanly on a small screen on set.
Tasks · Bright Water
The same cards, as a list for mornings and phones
The difference
Waiting is a first-class answer.
On a commercial job, a huge share of open work is not blocked by your team at all. It is sitting with an agency, a location owner, or a client who has the cut. A board that pushes all of that into 'in progress' tells the producer a comfortable lie.
- Waiting is its own column, so the morning question 'what do I chase' has a view
- Phase grouping shows the same work the way the job actually flows
- Assignees, files and checklists live on the card, not in four other tools
In progress
Waiting
Location hold: rooftop
Done
Waiting is a real answer: half of production is somebody else's move.
More the board does
Invite from the picker
Realize you need a colleague mid-card, invite them right there.
Pending invites shown
An invited person is named under the picker until they accept.
Crew can write
Collaborators on the job can add and check off tasks, not just read them.
Due dates
With overdue in red, on the card and in the list.
List view
The same cards as a prioritized run-down for phones and mornings.
Hub card
Open task count on the project's front page.
Works with
Production hub
The whole job on one page
See how it worksWorks with
Project contacts
One roster per job
See how it worksThe whole toolkit
You just read about one of seventeen.
The rest is already in the box: every plan carries the whole toolkit, and the tiers buy room, never permission. This is the part a point solution cannot say.
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