Task management
Who's on it, and what's waiting.
A kanban that tells the truth about production work: a Waiting column for everything sitting with a client or a vendor, phases that speak your job's language, and cards that carry people, files and checklists.
No credit card needed. Set up in minutes.
The problem
Generic task tools have two states: yours and done. On a real job half the work is waiting on somebody outside the building, and a board that cannot say so misreports where the job actually stands.
A board with a Waiting column
To do, In progress, Waiting, Done. Waiting is the one that earns its place: location holds, client approvals, vendor quotes. Drag a card as the work moves.
- Native drag and drop between columns, position remembered
- Overdue chips computed server-side, so they never flicker or lie
- Undated tasks sort last: tomorrow's delivery beats a vague intention
- Add a card straight into any column
Or group by the job's phases
One toggle re-columns the same cards into the phases of the job, and the columns rename themselves to the project's type.
- A live-action job reads Pre-pro, Shoot, Post, Delivery
- An AI job reads Concept and Generation, automatically
- An Anytime column holds work that belongs to no phase
- Board or list: the board answers 'where is everything', the list answers 'what is next'
Cards that hold the work
A card is not a title. It is the people on it, the files behind it, and the steps inside it.
- Several assignees per card, because a delivery is the editor and the producer
- Files with image previews on the card face: the location photo is visible without a click
- Named checklists, several per card, with progress
- Notes to the team, threaded on the card
The difference
Waiting is a first-class answer.
On a commercial job, a huge share of open work is not blocked by your team at all. It is sitting with an agency, a location owner, or a client who has the cut. A board that pushes all of that into 'in progress' tells the producer a comfortable lie.
- Waiting is its own column, so the morning question 'what do I chase' has a view
- Phase grouping shows the same work the way the job actually flows
- Assignees, files and checklists live on the card, not in four other tools
In progress
Waiting
Location hold: rooftop
Done
Waiting is a real answer: half of production is somebody else's move.
More the board does
Invite from the picker
Realize you need a colleague mid-card, invite them right there.
Pending invites shown
An invited person is named under the picker until they accept.
Crew can write
Collaborators on the job can add and check off tasks, not just read them.
Due dates
With overdue in red, on the card and in the list.
List view
The same cards as a prioritized run-down for phones and mornings.
Hub card
Open task count on the project's front page.
Works with
Production hub
The whole job on one page
See how it worksWorks with
Project contacts
One roster per job
See how it worksThe whole toolkit
You just read about one of thirteen.
The rest is already in the box: every plan carries the whole toolkit, and the tiers buy room, never permission. This is the part a point solution cannot say.
Run your next job in Studio Flows.
Your first project is free, with no card and no countdown.
No credit card needed. Set up in minutes.